Admin Assistant II
Company: G3 Enterprises
Location: Modesto
Posted on: January 17, 2023
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Job Description:
G3 Enterprises Job Applicant Privacy Notice
Why G3?
G3 Enterprises is an industry leader in packaging, logistics, real
estate and minerals solutions. Our diverse portfolio of businesses
create a variety of opportunities for career growth. We believe in
fully leveraging the talent within our organization, presenting
employees with challenging work, opportunities for job rotations,
special projects, and a changing landscape. Apply Today! We Exist
for You to Succeed.
SUMMARY
Under general supervision and on own initiative performs advanced
administrative and business details that are commensurate with and
in support of the Senior Management team.
ESSENTIAL FUNCTIONS
* Maintains confidentiality.
* Drafts letters, memos, emails and other correspondence from
handwritten, verbal, or email notes via MS-Word or appropriate
software program.
* Prepares simple to complex spreadsheets that may include graphs
via MS-Excel from data that is made available, or gather raw data
as directed.
* Prepares simple to complex presentations from rough outline via
MS-PowerPoint.
* Schedules and maintains calendar of appointments, meetings, and
travel itineraries and coordinate related arrangements.
* Establishes and administers files, binders and records including
employee personnel files.
* Prepares materials for training sessions or other meetings, to
include agenda, binder and presentation preparation.
* Event planning for company events that may encompass site
selection, contract negotiation, site preparation, and catering
coordination.
* Contributes to maintaining aesthetics of office (clean,
safe).
* Provides general administrative support and back-up to other
administrative assistants and the reception desk, as needed.
* Responsible for ordering supplies, arrange for equipment
maintenance, handling meeting and facility arrangements,
maintaining phone lists, organizational charts, and facility
maps.
* Screens telephone calls, receives and directs visitors, resolves
routine and some complex inquiries.
* Processes expense reports and invoices.
* Provides logistical support for Senior Management activities
including candidate interview scheduling, training, meeting
support, employee relations, and special events.
* Data entry including job postings, interview schedules, and
training records.
* Manages projects with longer term focus while maintaining day to
day tasks.
* Maintains satisfactory attendance, to include timeliness.
* Responsible for understanding and complying with applicable
quality, environmental and safety regulatory considerations.
* This job description reflects management's assignment of
essential functions; it does not prescribe or restrict the tasks
that may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill and ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.
MINIMUM QUALIFICATIONS
* High school diploma or State-issued equivalency certificate plus
2 years of administrative support experience reflecting increasing
levels of responsibility.
* Candidates for this position must have a valid driver's license
and a safe driving record. Required to obtain a California driver's
license or appropriate state driver's license within 30 days of
hire.
* Required to travel for special events as needed.
* Required to work overtime and weekends when necessary.
* Experienced in reading and comprehending simple instructions,
correspondence, and memos.
* Experienced in writing simple correspondence and procedures.
* Skilled in adding, subtracting, multiplying and dividing in all
units of measure, using whole numbers, common fractions, and
decimals.
PREFERRED QUALIFICATIONS
* Skilled in the use of MS Word, MS Excel, MS PowerPoint, MS
Outlook at an intermediate level.
* Knowledge of standard office practices and procedures to include
ability to compose and format correspondence, business proposals,
legal documents and presentations (PowerPoint).
* Strong verbal, written, analytical, organizational and
interpersonal skills.
* Excellent telephone skills.
* Experience working with all levels of management.
* Experience working independently and exercising confidentiality
and sound judgment in making decisions.
PHYSICAL DEMANDS
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
* While performing the duties of this job, the employee is
frequently required to sit; use hands to finger, handle, feel, talk
and hear. The employee is occasionally required to stand, walk and
reach with hands and arms.
WORK ENVIRONMENT
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderate.
Compensation
Perks & Benefits
EEO/AA M/F/Vet/Disability
Keywords: G3 Enterprises, Modesto , Admin Assistant II, Administration, Clerical , Modesto, California
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