Candidate Experience Coordinator

Company: Kelly Services
Location: Modesto
Posted on: February 15, 2020

Job Description:

Please note - this position is being recruited by a remote Kelly office, not your local branch office. Please DO NOT contact your local Modesto or Stockton Kelly Services branch.If you meet the qualifications and feel like you'd be a great fit, please apply here ONLINE.A Recruiter will contact you if being considered.Kelly Services is currently hiring a Candidate Experience Coordinator for one of our top clients, E & J Gallo in Modesto CA. This is a temporary position and person would be hired as a Kelly Temporary Employee placed at our client site, E & J Gallo Winery. Temporary assignment length will vary based off workload, estimated to be 3-6 months long. Work schedule is within M-F 8AM-5PM. Applicant must meet all minimum qualifications to be considered.Requirements:High school diploma or GED from an accredited institution is required.Bachelors degree in business administration or in human resources; OR High School diploma or State-issued equivalency certificate plus 4 years of administrative assistant, department assistant or coordinator, or customer service experience reflecting increasing levels of responsibility. Skilled in the use of MS Word, MS Excel, MS PowerPoint and MS Outlook. Skilled in quickly learning new systems and processes. Skilled in written and oral communication. Experience managing priorities while being adaptable and flexible. Required to travel overnight as needed, up to 5 times per year. Job duties/Responsibilities: The Candidate Experience Coordinators have a passion for delighting candidates at every stage of the hiring process. In this role they will work closely with prospects, candidates, applicants, employees, key business stakeholders, and a team of recruiters to help ensure candidates have a positive experience through our recruiting and on-boarding process. As an integral partner in our recruiting activities and directly contribute to building strong candidate relationships; often providing candidates with their first impression of Gallo. Candidate experience will be the mantra as this position helps facilitate the recruiting process. This position will be a critical element of our recruiting process and an invaluable partner in helping guide candidates, and managers, through Gallo's recruiting process. ESSENTIAL FUNCTIONS Candidate Coordination Responsibilities: Ensures a seamless candidate experience from start to finish. Acts as a brand ambassador for Gallo by exuding the cultural values and beliefs. Develops strong trust and relationships with recruiters and business leaders across the organization. Identifies opportunities for improving candidate experience and scheduling efficiency. Opens job postings in ATS and posts to applicable websites, including targeted school job boards, as needed. Provides appropriate follow-up correspondence to candidates on recruiting status via phone, text messaging, social media, and/or email. Tracks recruiting activities and provides candidate status to recruiters. Efficiently schedules phone interviews, hiring manager interviews and on-site interview panels; provides high-touch communications with candidates to give them the best insight into the interview process. Arranges candidate travel, as needed. Prepares accurate and on-brand interview packets, name tags, agendas and related materials. Distributes candidate and hiring panel information. Sets up interview rooms and any necessary AV equipment. Manages the candidate onsite experience by providing exceptional hospitality, including greeting candidates and/or guests, conducting building tours, ensuring interviews begin and end on time, and guiding candidates between meetings. Establishes rapport with candidates and hiring managers during the interview process. Coordinates the post-interview debrief meetings and provides debrief materials. Arranges candidate travel reimbursement with AP team. Diligently tracks through to reimbursement. Reviews and manages new hire offer documents. Initiates, processes and checks candidate background investigations, drug screens, and other pre-employment contingencies; sends results to recruiter. Generates offer letters in system, in coordination with compensation. When needed, conducts phone interviews with candidates and provide support on special projects. Updates candidate records and job postings in recruiting systems and confirms new hires. Ensures that recruiting activities are in compliance with corporate and government regulatory agencies, including OFCCP and EEOC guidelines. Downloads and forwards resumes from schools, as needed. Schedules all on-campus interviews, phone screens, remote video interviews, and onsite interviews. Contributes to the design and implementation of Modesto-based interview days, including heavy volume candidate interviewing during peak seasons; utilizing hospitality standards provided by leadership. Coordinates support for recruiters on campus initiatives like career fairs, networking receptions, student club events, and on-campus interviews. Plans, organizes and executes recruiting conference events, including national diversity conferences, final round conferences, and North Coast winery visits. Organizes catering and wine delivery for campus events. Coordinates logistics for internship program, including, welcome and farewell events, lunch and learn opportunities with senior leaders, social activities/events for undergraduate interns, and final presentations. Conducts and oversees on-boarding activities (offer letters/other new hire paperwork, drug screening appointments, and background checks) for full-time, intern candidates. Maintains intern community online; invites new members and removes members as appropriate. Conducts exit interviews and coordinates the issuing of final paychecks to interns.

Keywords: Kelly Services, Modesto , Candidate Experience Coordinator, Other , Modesto, California